UT Health Senior Support Assistant in Texas Medical Center-Houston, Texas

Senior Support Assistant

Texas Medical Center-Houston, Texas

Professional/Managerial

UTHealth School of Nursing

Requisition #: 170000WY

Position Summary:

This is a second step entry level job that performs most routine tasks under more generally defined supervision. Performs a variety of moderately complex clerical tasks to support assigned area. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description.

Position Key Accountabilities:

  1. Responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor.

  2. Drafts correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials.

  3. Schedules and maintains calendars, travel itineraries, and coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.

  4. May maintain and reconcile assigned financial records/ reports for area.

  5. Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.

  6. Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.

  7. Assists with data entry and basic processing for the financial and/or human resources systems.

  8. Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.

  9. Maintains office supplies and equipment.

  10. Screens calls and emails and receives and directs visitors.

  11. Retrieves information from departmental and/or project records.

  12. May handle confidential information and sensitive issues.

  13. May train entry level clerical staff.

  14. Handles basic to moderately complex inquiries.

  15. May be assigned routine budget or financial responsibilities by supervisor.

  16. Advises on policy and processes as assigned by supervisor.

  17. Other duties as assigned.

Certification/Skills:

Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.

FMS training with a passing score may be required.

Use of University financial systems may be required.

Minimum Education:

High School diploma or equivalent.

Minimum Experience:

Three (3) years of general office experience. May substitute required experience with equivalent years of education beyond the minimum education requirement.

Prior experience scheduling and maintaining calendars & travel itineraries.

Prior experience with preparing meeting materials or general reports preferred.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

University of Texas Health Science Center at Houston (UTHealth)

Established in 1972 by The University Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth is home to schools of biomedical informatics, biomedical schiences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth includes The University of Texas Harris County Psychiatric Center and a growing network of clinics throughout the region. The university’s primary teaching hospitals include Memorial Hermann – Texas Medical Center, Children’s Memorial Herman Hospital and Harris Health Lyndon b. Johnson Hospital.

UTHealth Benefits UTHealth offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Office of Benefits Website.

https://www.uth.edu/benefits/benefits-summary.htm

Equal Employment Opportunity Statement UTHealth is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.